Minutes · July 24, 2022

Special Meeting – July 2022

Special Executive Committee Meeting
Minutes of July 24, 2022 Meeting

Present:  John Aclin, Pastor Sue Beall, Steve Barnett, Pastor G. Karl Gaston, Amanda Hunter, Brian Schwarz, Karen Weires, Jane Winge, and Carolyn Witham

Absent:  Jim Ryan

Call to Order and Opening Prayer:  John called the special executive committee of the National Lutheran Secretariat (NLS) to order and Pastor Karl opened the meeting with prayer.

New Business

Evaluation of 2022 NLS Annual Gathering 

John shared his overall measure of success for the NLS Annual Gathering (NLSAG) is the spirit of the community at the end of the gathering. His perception was that participants left the NLSAG hopeful, excited and looking forward to attending next year’s NLSAG. Those present shared thoughts about what went well and what we might want to tweak in future years. The ideas were captured for incorporation into the NLS Vice President of Administration notes.

Meeting Dates

Mid-year:  Four fall weekend dates were considered for the mid-year meeting. October 6-9, 2022 was the weekend selected.

Monthly:  The NLS Executive Committee has been meeting on the 4th Tuesday of each month for two hours (NLSEC only) or two and a half hours (NLSEC and appointed chairpersons). All agreed that this meeting cadence will generally work for the coming year. The meetings will begin at 7pm Eastern Time. After some discussion, it was agreed that we will still meet this coming Tuesday.

Authorized Signers

Karen made a motion to update the authorized signers on the Wells Fargo accounts to:

  • add Steve Barnett (newly elected Treasurer)
  • remove Jim Ryan (outgoing Treasurer) and
  • retain John Aclin (President)

Jane seconded the motion which then passed unanimously.

Request for Travel Reimbursement

John received a request to reimburse travel expenses for the NLSAG from Brian Comeno who served as the parliamentarian for the 2022 NLS Annual Meeting. Brian submitted documentation for his travel expenses. Karen confirmed that a NLSEC member promised Brian his travel expenses would be covered. In light of the promise that had been made, Carolyn moved that the NLS reimburse Brian for his NLSAG travel expense. Jane seconded the motion which then passed unanimously. John encouraged all NLSEC members to exercise caution with regard to making promises on behalf of the NLS.

A motion to adjourn the meeting was made, seconded, and unanimously passed. 

Closing Prayer – Pastor Karl closed the meeting with prayer.

Next Regular Meeting – July 26, 2022 at 7:00pm EDT for NLS Executive Committee members and appointed committee chairpersons

Summary of Action Items

  1. Jane to incorporate feedback from 2022 NLSAG into Host Committee documentation.
  2. Jane to inform the INKY 2023 Host Committee of the selected mid-year dates – October 6-9, 2022.
  3. Steve to work with Wells Fargo to update the authorized signers on the NLS accounts.
  4. Steve to reimburse Brian for documented 2022 NLSAG travel expenses per Brian’s request.

Respectfully submitted,
Carolyn Witham